Life is a series of events. Not all events must be huge in-person events in crowded exhibition halls. These days more events are going online. Otherwise almost all events are hybrid to a degree. Hybrid events combine live and virtual elements.
Are you a professional event organizer or an entrepreneur looking to create your own successful events? Either way, you need the best event management software and planning tools.
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This article compares 10 good event planning software solutions. We look at which software is best for different event sizes, kinds and industries. Some are great for large live events. Others are better for small online events.
The starting prices for these platforms are listed when available. Most event management software has custom prices. Prices are based on the size, scale, and duration of the event. Event organizers can get a quote by contacting the vendors through their websites.
Before we dig into the 10 best event management software, let’s look at some of the event planning tools out there.
What is event management software?
Event management software helps you plan future events and run ongoing events. They also gather feedback on past events to help better plan future events.
The typical tools of the best event management software include the following:
Good event planning software lets you build event websites to market your event. It helps you craft advertising campaigns for email marketing and social media marketing. It captures interested leads. It then engages with those leads to convert them into paying event attendees.
Event registration and payment
After marketing, it’s time to sell tickets. The best event management tools include ticketing platforms. These handle everything from payment to registration. Attendees can order tickets online. It processes credit cards or other payment forms. It also lets people reserve spots for specific event activities. Event planners can better organize their events based on ticket sales and RSVPs.
Event planning software is like project management software. There are tools for organizing speakers at conventions or musical acts at festivals. They also include floorplans for large exhibitions or smaller seating arrangements for galas. Event planning tools can help with guest lists. They also can do food menus, equipment rentals, staffing, and even health and safety factors.
Good event management solutions have tools for live events. It lets event workers do check-ins for the attendees. There is badge printing and ticket scanning. Tickets can be physical vouchers or digital tickets on mobile apps. Some of the best event management tools offer facial recognition.
The best event software solutions improve the attendees’ event experience. One of the best ways is the creation of mobile event apps. Event management tools let you create customizable mobile apps. These help attendees navigate the event and schedule. They also boost engagement between attendees and event planners. Exhibitors and event sponsors can engage with apps too.
These days more events are going online. Virtual events can be webinars, teaching seminars, online conferences, and more. The most all-in-one event management tools include features for virtual events. These include tools for virtual conferencing. They also have tools for digital presentations and interactive online platforms.
After the event
Events create loads of useful feedback. Event organizers use past events to improve the planning of future events. Event planning software gathers data. This can be in the form of stats like ticket sales, registration numbers, attendee lists, and capacities. It also offers survey and feedback tools. This way attendees can comment on their own personal experiences.
Event management software comparison chart (top 10)
Best event management software overall
Best free event management software for free events
2% + $0.79 / ticket sold
Best event management platform for virtual events
Best event management platform for live events
Top event planning tool for end-to-end event automation
Good event planning software for attendee engagement
Good event planning tool if you need to manage speakers
$3,850 / year
Top event planning marketing software
Good event planning software for online registration
$89 / admin/month
Top event planning tool for branded event experience
*Prices listed do not include free versions.
What is the best event management software? Here’s our top 10 list of event planning tools:
Time to check out the best event planning and management platforms out there. We’ve got software for live events and virtual ones. Some tools have niches, and other platforms are all-in-one packages.
Bizzabo (best event management software overall)
Bizzabo was first conceived back in 2011. The three cofounders were working at startups and attending many events. They realized there was a need for better event management software. Today they have offices in New York and Tel Aviv.
Bizzabo is useful for event planners working in live events and online events. It’s got good tools to help increase event registration. You can use Bizzabo to create email marketing campaigns and landing pages for your events. There are features to streamline ticketing and to communicate with attendees. Agenda tools help to increase audience engagement. Bizzabo also helps boost the ROI of event sponsors. You get real-time insights and post-event analytics. Finally, Bizzabo lets you create customizable mobile apps for events.
For prices, you have to contact Bizzabo.
Bizzabi is best for:
Overall event experience
Eventbrite (best free event management software for free events)
Eventbrite is a US company and a very early name in online ticketing. The founders had roots in Paypal. So the transition to online ticketing was a natural step.
This is great for event planners working in events of all sizes. It’s useful for large professional events like conventions. It’s also good for small intimate ones like private seminars. Eventbrite lets you create customizable websites for your events. These sites can have tools for registration, payment, analytics and support. Event planners can manage their events through Eventbrite’s mobile apps. You can track sales in real time. For live events, there is a mobile ticket scanner. It also helps with equipment rentals and staffing.
Eventbrite is free for free events. Otherwise Eventbrite’s fees are based on ticket sales. These start at 2% + $0.79. Eventbrite makes it so that you can pass on the fees to the attendees.
Eventbrite is best for:
Online event ticketing
Event mobile apps
End to end event management
Aventri (best event management tool for virtual events)
Aventri has gone by many other names. It started as Global Executive Business Service in 1998, then became etouches in 2008. In 2018 it got the name Aventri and has been a top event planning platform ever since.
Aventri is a total package to help you with the whole event planning process. From before events, during events and after, Aventri has many features. To plan events it gives you a database of venues and venue prices. You get a lot of tools for event registration. For physical events there are floor plan design tools and attendee seating tools. Aventri helps you with attendee engagement at every step of the way. When it comes to boosting ticket sales, Aventri has many ROI features. It also includes advertising and sponsorship tools. You can create a mobile event app that pushes sponsored content to attendees. It can also do live polling and Q&As.
For prices, get in touch with Aventri’s sales team.
Aventri is best for:
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Boomset (best event management tool for live events)
Boomset was founded in 2011. The idea came from two friends fed up waiting in lines to get into events. Today it’s an award-winning event management tool. It’s an all-in-one platform for virtual and live event planning.
This is a great tool for large exhibitions and conventions. There are loads of tools in Boomset. It’s got everything from online registration to check-in to badge printing. You can do great event registration pages, manage ticket sales, and do event marketing. There is a suite of tools for kiosk check-ins at live events. Boomset also has lead retrieval. This helps exhibitors connect with attendees using mobile devices. Session management lets you track data on which event activities are most popular. It also helps plan schedules. Boomset even has facial recognition software for check-ins. Finally, Boomset has well-known great customer support for its users.
Boomset has 3 plans and you can get premium add-ons. For prices contact their sales team.
Boomset is best for:
Cvent (top event planning tool for end-to-end event automation)
Cvent goes back to 1999, in the days of the heady dot com boom. This event technology was strong enough to survive the bust. Since then, Cvent has been acquiring loads of other event management platform SaaS. Today it’s become a favorite among event organizers.
Cvent event management works alongside other Cvent products like meeting and conference management. It can handle virtual events as well as live ones. This event management software uses a lot of automation. This takes over repetitive tasks and saves you time. Cvent does the whole event lifecycle. From budgeting to marketing to insights. For live events it helps you find venues, plan floor diagrams and seating, and does onside check-in. You get branded event websites too. For virtual events, attendees can use native mobile apps. The video is high quality and allows up to 500 participants.
For the cost, Cvent takes into account many factors. For prices you can request a quote on their site.
Cvent is best for:
End-to-end event management
EventMobi (good event planning software for attendee engagement)
EventMobi is a Candian company out of Toronto. It’s been in the event management solution game since 2009. Today it’s an international platform. EventMobi helps event planners in over 70 countries plan events in 27 languages.
This is an all-in-one event management system. EventMobi does live events, virtual events and hybrid events. When it comes to event marketing, you get many tools. Included are customizable event websites, email marketing, registration forms, and payment platforms. EventMobi also offers social media dashboards to monitor engagement. With EventMobi making a branded event mobile app is easy. You can also use mobile apps for gamification. This lets you reward attendees who engage with the app and with other attendees. EventMobi does live check-ins and badge printing. Finally you get polling and survey tools as well as analytics.
Some online review sites say EventMobi is a one-time fee of $999.00. But for current prices you’ll have to contact EventMobi for a quote.
EventMobi is best for:
Event website building
Event mobile apps
EventSquid (good event planning tool if you need to manage speakers)
EventSquid traces its roots back to the mid-90s. The first foray into event planning came in 2012 for the sports and hobby industries. By 2015 the platform matured into the EventSquid software used today.
EventSquid offers its users a variety of automation features. These will save time for event planners. These include event registration, websites & mobile apps. There are also features for exhibitor sales, attendee engagement, speaker management, reporting and more. All websites and apps can be white label solutions. There are lots of controls for handling 3rd-party registration. Check-in tools let you scan badges, mobile devices and even vouchers. A daily dashboard gives you real-time updates into registration and other details. There is a feature to space out floor plans. EventSquid can save exhibitors and speakers' profiles in a library for future use.
EventSquid has customizable prices depending on your event. Costs are always a flat annual fee. The lowest price begins at $3,850.
EventSquid is best for:
Floor plan design
Whova (top event marketing software)
Whova is an event management solution that’s been out since about 2013. It’s a real award-winning tool for event professionals. Whova has won the best event app at the ETA (Event Technology Awards) for 4 years in a row.
Whova is great for event marketing. You get a customizable event website builder with lots of templates to choose from. A real-time dashboard shows your website’s engagement data. Whova helps you create ads and posts for social media too. There are good tools for lead retrieval. Exhibitors can capture leads with smartphones and send them to CRMs. It offers Smart Profiles to help identify leads and schedule meetings. You can also do business card scanning. There is session attendance management to see how many RSVPs you get.
Once again, you can contact Whova to get a bespoke quote depending on the size and duration of your event.
Whova is best for:
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Social media management
Event attendee management
Regpack (good event planning software for online registration)
Regpack is an American company based in San Diego. The Regpack technology is based on the founder’s PhD work in conditional logic. This is to make sure everyone engaging with Regpack gets a customizable experience.
Regpack is a bit more niche than end-to-end event planning. It does not include tools for managing an entire event. Regpack is a specific online event registration platform. It can handle a wide range of events and other things that use online registrations. These include conferences, workshops and retreats. It also handles school events, summer camps and group trips. It all begins with an online registration form builder. The conditional logic ensures a customizable registration flow process. Regpack does online payment processing. You also get analytics and reporting.
Regpack has several pricing options depending on the number of applicants. Yearly plans begin at $89 per admin per month billed annually, and it’s good for up to 2,000 applicants.
Regpack is best for:
Summer camps events
Group trip events
Attendease (top event planning tool for branded event experience)
Attendease was founded by three buddies in Vancouver, Canada in 2001. It was originally called Coverall Crew. It originally focused on online event registration and event website building. Today Attendease is a complete automated event management solution.
Attendease is a great event management and planning tool for events of all sizes. It’s useful for private events, public ones and free ones. It also lets event managers plan and manage many events at the same time. The automation lets you create repeatable and scalable event planning processes. Event attendees get a fully branded event experience from website to online registration to email marketing and surveys. It lets you build a mobile app for social sharing and other attendee engagement.
Attendease has several pricing options. To get a quote contact their sales teams.
Attendease is best for:
Branded event experience
Multiple event management
Event website building
From massive trade shows, to online webinars: Events are great for professional and social networking.
Not everyone thinks they need event management software. Sure, you can plan an event with typical project management tools like Trello. Trello even has event planning as one of their templates. Even Salesforce has event management solutions.
But the best events need the best event planning solutions. Bizzabo and Eventbrite top the list for best event management tools overall. Boomset is a good event planning tool for live events. Aventri is a good event management software for virtual events.
The other event management tools discussed here all have their merits. Before you pick the tool right for you, remember to consider your needs. Live or virtual? Large or small? One time event or recurring? Pure business or a mix of work and play?
When you figure this out and select your tools, you’ll streamline event planning to the next level. Your staff will enjoy more free time from routine tasks. And your guest list will all feel like VIPs.
What are some of the planning tools used in special events management? ›
- Trello. Trello is a free app that's well-suited for event planning. ...
- Basecamp. Basecamp is less visual than Trello but with more features designed for larger projects and teams. ...
- Google Drive. ...
- Slack. ...
- Monday. ...
- Eventbrite. ...
- Zoom. ...
- Cvent. Cvent's event management platform automates and simplifies the entire planning process. ...
- Social Tables. ...
- Tripleseat. ...
- Regpack. ...
- Member Solutions. ...
- Caterease. ...
- Fonteva. ...
Event planning tools consist of project management tools, communication tools, event management tools, and apps. These tools are also usually online software or platforms created for assisting in event planning. Event planning tools help you plan and manage a fantastic offline or online event.What are the 5 C's of successful event management? ›
To help you do this, in this article we're going to cover the 5 C's of event management, which are a great starting point for putting your plan together. These are: Concept, Coordination, Control, Culmination, and Closeout.What are the four planning tools? ›
- SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis.
- OKR (Objectives and Key Results)
- PEST (political, economic, socio-cultural, and technological) analysis.
- Balanced scorecard.
- Organizational timelines.
- Action item checklists.
- Things-to-do checklists.
- Sample meeting agendas.
- Autodesk SketchBook – Best Graphics & Drawing Software.
- Spotify – Best Entertainment and Media Software.
- PhotoDirector 10 Essential – Best Photo Editor Software.
- Dropbox – Best Storage Software.
- Revo Uninstaller – Best Utilities Software.
- Word Processing Software. ...
- Spreadsheet Software. ...
- Presentation Software. ...
- Multimedia Software. ...
- Web Browsers. ...
- Educational Software. ...
- Graphics Software. ...
- Word Processing Software.
- Graphics Software.
- Spreadsheet Software.
- Presentation Software.
- Web Browsers.
- Multimedia Software.
- Education and Reference Software.
- Simulation Software.
In summary, if you wanted to have a successful event, you have to include and consider the Elements, Essentials, Environment, Energy and Emotions that must be part of the event.
What are the 7 elements of event planning? ›
Event management has 7 key elements: event infrastructure, audience, attendees, organizers, venue, and media. Your event software should be able to manage all of these elements.What are the 5 W's of event planning? ›
- Who– Who is your target audience? ...
- What– What is the main take away for this event? ...
- When– When will this event take place? ...
- Where– Where is your event going to take place? ...
- Why– Everything you do for your event will have a purpose.
- Set a goal with objectives and a budget. Before you even begin to fantasize about a theme for the event, you need to set goals, objectives, and more importantly, a budget that encompasses all parameters of the event. ...
- Locate a venue and establish vendor contracts. ...
The Six Dimensions of Event Planning
To create perfection every time, consider the following six critical dimensions, or layers, of the event experience: anticipation, arrival, atmosphere, appetite, activity, and amenities.
- Capacity. Management. Metrics. Objectives.
- Business Planning. Business Strategy. Capacity Planning.
- Checklists. Contingency Planning. Management Planning.
- Operations Planning. Personal Planning. Planning.
Budgets are a very important planning tool, and organizations take their budgeting process very seriously. Some managers spend most of their time making sure that the expenses and projects they control do not exceed authorized spending limits.What are two important planning tools? ›
The most commonly used tools are: Visioning, Metrics or charts, SWOT analysis, Pestle analysis, Affinity diagrams, Portfolio analysis and Interrelationship digraph.What are the 7 new management tools? ›
- Affinity diagrams.
- Tree diagrams.
- Process decision program charts (PDPC)
- Matrix diagrams.
- Interrelationship digraphs.
- Prioritization matrices.
- Activity network diagrams.
- Click Up.
- Teamwork PM.
What are 5 examples of system software? ›
Examples of system software include operating systems (OS) like macOS, Linux, Android and Microsoft Windows, computational science software, game engines, search engines, industrial automation, and software as a service applications.What are the 3 main types of software? ›
There are different types of software that can run on a computer: system software, utility software, and application software.What is the most popular application software? ›
- Microsoft products such as Office, PowerPoint, Word, Excel, Outlook, etc.
- Music Application Softwares like Pandora and Spotify.
- Real-time online communication like Skype, Google Meet, and Zoom.
- Team collaboration software like Slack.
- Internet browsers like Chrome, Safari, and Firefox.
The two main types of software are system software and application software. System software controls a computer's internal functioning, chiefly through an operating system, and also controls such peripherals as monitors, printers, and storage devices.What are the seven 7 software development methodologies? ›
What Are the 7 Phases of SDLC? The new seven phases of SDLC include planning, analysis, design, development, testing, implementation, and maintenance.What are the 4 major types of events? ›
- Conferences. A conference is typically a large-scale event that revolves around a central theme, topic, or industry. ...
- Trade shows. ...
- Networking events. ...
- Workshops. ...
- Team building events. ...
- Product launch events. ...
- Charity events. ...
- Internal corporate events.
- Set ROI-Driven Event Goals and Objectives. The event's over, and you deem it a success. ...
- Create a Solid Event Budget. ...
- Design and Plan a Memorable Event. ...
- Coordinate the Day of the Event. ...
- Evaluate Your Event's Performance and Power Future Events.
- Flexibility: The nature of event planning means that for the most part, you won't be able to predict exactly how each one will go. ...
- Organization: Staying organized is key to ensuring a successful event. ...
- Creative problem solving: ...
- Attention to detail: ...
- Proactive Communicator:
- Know what you want to achieve. It's important that you know exactly what outcomes you want from your event. ...
- Make an event plan. ...
- Look for funding or sponsorship. ...
- Advertise and communicate. ...
- Manage and follow up.
- Strategic. A strategic plan is the company's big picture. ...
- Tactical. The tactical strategy describes how a company will implement its strategic plan. ...
- Operational. ...
- Contingency. ...
- Develop the strategic plan. ...
- Translate the strategic plan into tactical steps. ...
- Plan daily operations. ...
- Execute the plans.
What are the 3 classifications of event type in event management? ›
The ITIL® event management process defines three event types: informational, warning and exception.What are the three phases of event management? ›
- PHASE 1. RESEARCH. ...
- PHASE 2. DESIGN. ...
- PHASE 3. PLANNING. ...
- PHASE 4. COORDINATION. ...
- PHASE 5. EVALUATION.
These are Concept, Coordination, Control, Culmination and Closeout.What are the 6 skills to become a great event planner? ›
- Organizational Skills.
- Networking Savvy.
- A Basic Understanding of Events.
- Client-first Approach.
- Negotiation and Budgeting.
Event KPIs (key performance indicators) are the best way to track and measure your event's success. In this article, we'll walk you through 23 KPIs and how you can apply them to your event.What is the most important in event planning? ›
Establishing your event's budget is one of the most important parts of planning an event. Creating a solid budget enables you and your team to generate ideas within realistic parameters.What are two most important principles of planning an event? ›
The 7 Key Event Planning Principles:
Consulting the budget. Defining your objective. Deciding how to differentiate yourself. Using trusted service providers.
Corporate Event Planning
- Corporate Meeting & Seminar Planner. ...
- Corporate Bonding Retreat Planner. ...
- Charity & Non-Profit Event Planner. ...
- Conference Planner.
They include the six major planning tools and techniques that managers in any sphere use, which are forecasting, contingency planning, scenario planning, benchmark analysis, participatory planning, and goal setting. Forecasting helps predict what might happen in the future.