Daily Work Schedule Template is a ready-to-use template in Excel, Google Sheet, Open Office Calc, and Apple Numbers that helps to schedule your tasks.
This day planner template helps you schedule your day and gives you the most granular details of the tasks.
Table of Contents
What is the Work Schedule?
Daily Work Schedule Template is a planner that helps us to prioritize and schedule our routine tasks daily. Work Schedule is made for workdays from Monday to Friday/Saturday or for the whole week from Monday to Sunday.
Importance Of Work Schedule
If our schedule is not planned we will end up with the busy work that will make our days slip away without good productivity. Scheduling can help you beat procrastination and get more important works done.
I use this Daily Work Schedule to plan my work. Starting from article writing, client’s appointments, and meetings, etc. Everything that I need to do during the day from the time I wake up till I go to sleep.
Furthermore, accomplishing our tasks, goals, and dreams always begins by focusing on our important tasks.
Daily Work Schedule Methods
There are five types of scheduling methods commonly used as follows:
Time Blocking Method (TB)
As the name suggests, the Time blocking method is dedicating specific hours to accomplish specific tasks. This method is helpful for freelancers, businessmen, and individuals to increase daily productivity.
Furthermore, it helps to know exactly how we are going to use our time and when also the time of accomplishment.
The Time Blocking method is quite similar to TO-DO lists. The only difference is that the to-do list consists of only the tasks that you need to accomplish. Whereas the time blocking method consists of a predefined time frame in addition to the tasks. It requires a detailed level of planning and strict following of the schedule.
Working within a strict time-frame schedule to accomplish tasks helps us to create a tunnel view focus on our important tasks.
Most Important Task Method(MIT)
MIT or Most Import Task method is a method of dedicating time to extremely important projects or tasks instead of making a long to-do list. It doesn’t mean you don’t do other tasks. You can do other tasks but only after completing the important tasks.
As soon as you define the time for your most important tasks, schedule them in the initial hours of your day. You can save yourself from distractions and get your essential things done easily.
Moreover, using his MIT method along with Time-Blocking Methods by setting your initial hours of the day for important tasks and assigning later hours to other routine tasks.
This method makes your day more productive and your every day passes with some meaningful and important tasks. It is yet another way to increase productivity.
This method can be useful to freelancers as they have different types of client tasks to manage by setting up the priority.
Pomodoro Method is the method of working continuously for short durations with little breaks with a timer. It allows you to break large tasks into manageable intervals.
Such small intervals are called Pomodoro Sessions. It involves choosing a task, breaking it into small targets deciding the time interval.
Under this method, you set a timer to 25 minutes and work continuously for that duration. Then take a 5-minute short break and set the timer similarly until you complete the task. It is advisable to take longer breaks of 15-20 minutes after every 4 Pomodoro Sessions.
Moreover, this method allows us to complete a significant amount of work during the day along with adequate breaks.
This technique is of great help to content creators, bloggers, authors, etc. All these professions require research and creative input.
Ultradian Rythm Method (90-Minute Session Method)
Our body operates based on cycles called “ultradian rhythms.” The word Ultradian refers to cycles with a period shorter than a day but longer than an hour. Each cycle consists of two parts: a peak in which a person is most energized and a drain when they are exhausted.
It is similar to the Pomodoro Technique. The only difference is that it has intervals longer than an hour and breaks are longer of 20-30 minutes.
Throughout this 90-minute session technique, you can take advantage of the energy peaks and drains. You will work for 90 minutes straight and then take a rest for 20-30 minutes.
Usually, people don’t understand the rhythms of their bodies and try to work intensively. They use stimulants like coffee or tea to power up during the drains when the energy is low. Instead of increasing productivity, this makes you get tired soon and hence decreases your productivity.
This technique helps you to work following your body rather than working against it. You can focus your maximum energy level to the task at hand during those 90 minutes and eventually giving a major boost to your productivity.
Similar to the Pomodoro Technique, the 90-minute session method is also for creative people like content creators, bloggers, authors, etc.
Polyphasic Sleep Method
The polyphasic sleep method is a method of scheduling by dividing your sleep into small chunks across a day. In simple terms, the person divides his sleep into small phases instead of taking a long sleep altogether. Polyphasic Sleep Method is a less common method of scheduling and it doesn’t work for all.
This method helps you get extra hours every day. By decreasing the hours of sleep from 8 to 6 hours a day gives you 2 hours a day and 14 hours a week extra to work.
Furthermore, dividing your 6 hours of sleep schedule into sleep chunks of your choice like 4 hours continuously sleep and 4 naps of 30 minutes allows you to work tirelessly.
Daily Work Schedule Excel Template
I created a simple but very effective Daily Work Schedule template which is very helpful for us to prioritize our tasks and eventually increase our productivity.
Important Note: To edit and customize the Google Sheet, save the file on your Google Drive by using the “Make a Copy” option from the File menu.
Additionally, you can download other HR documents likeSalary Sheet With Attendance Register,Employee Mileage Log,and many more templates given on the left bar.
Let’s discuss in brief about the template.
Content of Daily Work Schedule Template
Row 1: Heading of the Sheet “Daily Work Schedule”. Merge cells from B1 to H1.
Row 2: Enter Week Days from Monday to Sunday or Monday to Friday or Saturday as per your work schedule.
Row 3: Insert start time and end time of the work schedule. Select the scheduling method and it will automatically set the hours for you.
If you select the time blocking method then it will display a 1-hour time frame. When Pomoro is selected, it displays 30 minutes session which includes 25 minutes of work and 5 minutes rest. Furthermore, if you select Ultradian Rythm then it will display a 2-hour session which includes 90 minutes of work and 30 minutes of rest.
Cell B3 to H32 is for data input.
See image below for an overview of the Daily Work Schedule Template:
Printable Daily Work Schedule
Uses of Daily Work Schedule Template
Meeting or Appointment Planner
To manage all your appointments and meetings daily.Print out this daily schedule and put it in your office or home for easy accessibility and action.
Also, we can access it on your Smartphone and Laptops so that we can easily add, delete, or edit it as you require.
To organize your daily to-do list and remove them when completed from this list.Additionally to break long to-do lists and distribute the work during the week so that we can know exactly what we need to achieve every day.
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Frequently Asked Questions
What is a normal work schedule?
Usually, a normal full-time work schedule is 8-9 hours a day starting from 9:00 AM to 5:00 PM, Monday to Friday. It is almost equivalent to 40 hours per week.
What is a 4:2 Schedule?
4:2 schedule means 4 days on, 2-days off. It allows the employer to set a 6 weeks schedule. It is mostly used in hotel industries and industries to maintain the rotation of employees.
What is a set schedule?
A set schedule means that your work timings, salaries/wages are the same. It can be daily, weekly, biweekly, or monthly.
What is a 5/40 work schedule?
5/40 schedule means that there are 5 working days of 8 hours per day which equals 40 hours a week.
What is a 5 shift pattern?
5 shift pattern is a 25 days cycle in which each team member works five 10-hour first shifts and gets 3 days off. Then, again works five 10-hour in the third shift and gets 4 days off. Followed by this, again works five 10-hour in the second shift and getting 3 days off. Generally, i is also known as (5-3, 5-4, 5-3) Ten Hour Rotating Shift Pattern. This makes a complete rotation.
- Step 1 - Create a New Excel Spreadsheet. Open Excel and you'll be greeted with a new spreadsheet. ...
- Step 2 - Create Column Headings. ...
- Step 3 - List All of Your Employees. ...
- Step 4 - Input Daily Shift Times.
- Go to Office.com.
- Click Templates at the top of the page.
- On the Templates page, click Excel. ...
- Click the template you want, click Edit in Browser, sign in if prompted, and then click Continue.
- Easiest: Download a pre-made template from Microsoft Excel.
- Create template: Select A1:E2 > Merge & Center > type WEEKLY SCHEDULE > select Middle Align.
- Add borders and headings. In A3, type TIME. In A4 and A5, enter time > fill cells > add days > save template.
Many calendar templates are available for use in Microsoft Excel. A template provides a basic calendar layout that you can easily adapt for your needs.How do you create a daily schedule for work activities? ›
- Write everything down. Begin by writing down every task, both personal and professional, you want to accomplish during a normal week. ...
- Identify priorities. ...
- Note the frequency. ...
- Cluster similar tasks. ...
- Make a weekly chart. ...
- Optimize your tasks. ...
- Order the tasks. ...
- Stay flexible.
You can tailor the daily schedule template to start your day at a specific time and then set time intervals however you'd like. Keep the daily schedule template in Excel close at hand to know what's coming up and when things are happening.How do I find Excel templates? ›
Open Microsoft Excel. On the right side of the Home tab, click More templates. Scroll through the displayed list of templates to find the one that suits your needs. If you don't find one you like, you can use the Search for online templates text field to see if there is a template online for what you need.How do I download a template to my computer? ›
Under Office.com Templates, click a template category, select a template, and then click Download to download the template to your local drive.Where do I find templates? ›
- Select File > New to start a new document.
- Select a template or use the search box to find alternatives.
- When you find the template you want to use, select it to see a preview and description. Select Create to open the template.
Scheduler enables Cortana to find a time that works best for everyone, send out invites, reschedule meetings, find focus time, schedule across time zones, and add online meetings. Ask Cortana to schedule your meetings via email from any device, at any time.
- Pen & Paper. We start out with the most basic schedule maker of all: pen and paper. ...
- Word-Processing Software. ...
- Cloud-Based Word Processors. ...
- Spreadsheets. ...
- Cloud-Based Spreadsheet Software. ...
- Calendar Software. ...
- Cloud-Based Calendar Software. ...
- Microsoft To Do.
- Bear App.
- Google Keep.
They allow you to plan ahead, create an agenda for a particular day, organize your tasks and chores to make every single day productive. Choose the layout and design that suits your needs and preferences and download printable PDF with the template inside.How do I download Planner to Excel? ›
If you want to sort, filter, report on, or share your Planner plan with people who aren't members of the plan, you can export your plan to Excel. In your plan header, select the three dots (…), then choose Export plan to Excel. When asked what you want to do with "[Plan name]. xlsx", choose either Open or Save.Does Microsoft Office have a daily planner? ›
The My Day feature of Microsoft To Do is the perfect way to organize your day (rhyme is intentional there, enjoy) and get more done. A simple yet powerful feature, your team can make detailed plans for every task so that everything gets finished on time throughout the project.How do I add a downloaded template to Excel? ›
Alternatively, select Edit > Workbook Templates > Add from the main menu. The Load Excel Template dialog is displayed. Select the Excel Template from the Name list. Click the 'Load from File' assist button to display the Select Excel Workbook Template dialog.How do you copy a template in Excel? ›
Right click on the worksheet tab and select Move or Copy. Select the Create a copy checkbox. Under Before sheet, select where you want to place the copy. Select OK.Where are Excel templates kept? ›
In Windows 10, copy and paste the following in the Cortana Ask me anything box, and then press Enter: %appdata%\Microsoft\Templates\ (In earlier versions of Windows, click Start > Run, and paste that in the Open box).Can template be downloaded? ›
Because a template consists of several files, it comes in a compressed format such as ZIP. If your browser recognizes the compression file type, it will uncompress the downloaded file for you as part of the download process.
You can export the template that was used to deploy existing resources. The template you get is exactly the one that was used for deployment. Select the resource group you want to export. Select the link under Deployments.
You can download free, pre-built document templates with useful and creative themes from Office when you click File > New in your Office app. Templates can include calendars, business cards, letters, cards, brochures, newsletters, resumes, and much more.How do you get the templates option? ›
In Word 2010, 2013, or 2016, select File > Options > Add-Ins. , and then select Word Options > Add-ins. In the Manage list, select Word Add-ins, and then click Go. Click the Templates tab.What is a digital template? ›
What is a digital template? A digital template is a native design file such as PhotoShop or Sketch that has been transformed to allow other marketers to easily change out the copy, logos, background, and more without going off-brand.Does Google have a daily planner? ›
Manage all of your Tasks, Habits, Smart 1:1 meetings, and breaks on your schedule with Planner. Automate your daily plan with time blocking, time tracking, and prioritized scheduling so you can focus on your most important work.Does Google have a schedule template? ›
Yes, there is a standard calendar template on Google Docs, but we've taken things a step further with our custom calendar that lets you tag and categorize different events and tasks. So if you want a new level of control and oversight over your calendar, give it a try today.Is there a daily schedule app? ›
Todoist. Todoist is a great way to stay on top of your tasks and be productive. It's an easy-to-use to-do list app that lets you manage and share your tasks with your coworkers. Todoist offers multiple features such as subtasks, sub-projects, recurring tasks, notifications, different priorities, and more.What is a work work sheet in Excel? ›
The term Worksheet used in Excel documents is a collection of cells organized in rows and columns. It is the working surface you interact with to enter data. Each worksheet contains 1048576 rows and 16384 columns and serves as a giant table that allows you to organize information.What software can be used to create a work plan? ›
GanttPRO. Online project planning solution based on Gantt charts that facilitates teamwork, automates workflows, and makes planning processes simple. GanttPRO is a project planning tool with powerful features for managing and completing various projects.How do I create a work schedule in Microsoft? ›
- Sign in to Microsoft Teams, and on the app launcher, click More apps > Shifts.
- In the Create a team schedule box, select the team you want to create the schedule for, and then choose Create.
- Confirm the time zone you want to use for the schedule.
- Add people to your schedule.
Microsoft Bookings has flexibility and customization options to fit a variety of scheduling needs across departments, individuals, and types of appointments.
The Tasks app in Microsoft Teams brings together your individual tasks from To Do and Outlook with your team tasks from Planner so you can more efficiently cross them off your lists.Where can you find thousands of templates for Excel? ›
You can search for thousands of templates at templates.office.com.Does Microsoft have free templates? ›
You can download free, pre-built document templates with useful and creative themes from Office when you click File > New in your Office app. Templates can include calendars, business cards, letters, cards, brochures, newsletters, resumes, and much more.How do I download Excel format? ›
Select File • Select Save As • Click on Save as type drop-down box arrow • Select Microsoft Excel Workbook\ • Enter File Name ________ . xls • Select OK.How do I get more sheet templates? ›
From the Docs, Sheets, Slides, Forms, or Sites home screen, at the top, select one of the featured templates. Click Template gallery to see additional templates. Note: If you can't find Template gallery, go to Display or hide Template gallery.How many templates are there in Excel? ›
Microsoft Excel allows creating two special templates - Book. xltx and Sheet. xltx - that are the basis for all new workbooks and all new worksheets, respectively.How do I copy a whole Excel template? ›
- Select all the data in the worksheet. Keyboard shortcut: Press CTRL+Spacebar, on the keyboard, and then press Shift+Spacebar.
- Copy all the data on the sheet by pressing CTRL+C.
- Click the plus sign to add a new blank worksheet.
- Click the first cell in the new sheet and press CTRL+V to paste the data.
Windows: Click the File menu and select New if you have a document open. On the New window, click the CUSTOM tab (Office 2019 and later) or the Personal tab (Office 2016 and earlier) to display your custom templates, and then click the template to open it.Which website offers free templates that you can download? ›
BootstrapMade offers 100% free, beautiful and functional free website templates with clean and modern design. Each template is fully responsive and packed with great features ideal for any type of businesses. Website templates are the best and easiest way to build a new website these days.Does Office 365 have templates? ›
Bring your ideas to life with more customizable templates and new creative options when you subscribe to Microsoft 365.
Unfortunately, Microsoft Excel isn't available for free. To get complete access to the spreadsheet tool, you will have to buy a subscription to Microsoft 365. This suite includes prominent programs like PowerPoint, OneDrive, Microsoft Word, and OneNote, among others.Can you download Excel on its own? ›
While Microsoft Excel for computers can only be downloaded as part of the Microsoft Office bundle, you can download Excel by itself for free on iPhone and Android platforms. Keep in mind that you must have a Microsoft account in order to buy and use Office 365 on a computer.